Safety Acknowledgment Form
Important notice to Exhibitors: Please fill out the safety acknowledgement form and return to us without delay.
Click here to complete the mandatory Safety Acknowledgement form.
Show site contact information
Important notice to Exhibitors: Please fill out the contact information form for emergencies and return to us without delay.
Click here to complete the contact information form for emergencies.
Attendance – no guest
IMPORTANT! NO GUESTS ARE ALLOWED. This show is a wholesale show and not open to the public. Guests are prohibited in order to protect the best interests of both buyers and exhibitors.
Exhibitor cooperation is requested to restrict invitations to qualified buyers only. Guests and those not directly related to retail buying will be denied entry to the show. When you invite buyers verbally or in writing be sure to mention:
- Proper gift and home accessories related retail business identification is required.
- Retailer identification and corresponding personal identification is required to pre-register (business license, GST # and employee payroll slip). Business Cards alone are not acceptable.
Best Booth Awards
Sponsored by the Canadian Gift & Tableware Association (CGTA)
Awards will be made in the following categories:
- Best Small Display (1 - 3 booths)
- Best Large Display (4 + booths)
- New Exhibitor Display
Judging will take place on Sunday morning and the names of the winners will be announced in the afternoon. Plaques will be presented to the winners on Tuesday at the Show.
Business Centre
A full staffed Business Centre managed by The Canadian Gift & Tableware Association (CGTA) is located in the AgriCom Foyer. Amenities such as photocopying and outgoing fax service is available for a nominal charge. The Business Centre will also serve as a resource centre for CGTA membership and other member benefits, services and activities.
Carpeting
All booths MUST have carpet or other suitable floor covering installed at the expense of the exhibitor and covering the complete floor area of your booth. No Exceptions.
The installation of your booth carpet must be within the confines of your own display area. If the booth is 10 feet deep, your carpet must be kept within this 10 foot depth and under no circumstances will allowances be made to permit the extension of your carpet into the aisle or into another booth not your own.
Click here for the GES carpet order form for AgriCom / Sportex.
Click here for the Goodkey carpet order form for Rexall Place.
Carrier / Transport Companies
Click here for the QuikX order form and click here for the bill of lading.
Click here for the Lange Transportation & Storage order form.
Click here for the Reimer Express order form.
Cleaning Service
Cleaning service within the confines of the exhibitor’s booth is available by either G.E.S. (AgriCom / Sportex) or Goodkey Display Services (Rexall Place), for a nominal fee. Exhibitors interested in this service should complete the order form provided by the supplier. It is suggested that exhibitors sweep out their booths at the end of each day and place waste material in the aisle so that it can be removed during the night.
Show Management provides janitorial service for aisles only. Building cleaning staff will not enter any exhibit for the purpose of sweeping or dusting.
Click here for the GES cleaning services order form for AgriCom / Sportex.
Click here for the Goodkey cleaning services order form for Rexall Place.
Conduct
Exhibitors are responsible for and agree to make good any damage to the building or Show equipment caused by their occupation of the space.
Booths must be ready and staffed for Show opening and at all times during Show hours.
Exhibitors are not to accost buyers in the aisle or in other exhibitors' booths. Handouts of promotional material or product is strictly prohibited outside the confines of your exhibit space. Any breach of this regulation will be dealt with severely.
No cameras are allowed in the building unless permission has been given by Show Management. Photographing another exhibitor's display is not permitted without the consent of the exhibitor. In addition, exhibitors are reminded that visiting other booths is by invitation only and they are requested to observe this fundamental courtesy at all times.
Contests and Draws
Draws conducted by exhibitors in conjunction with their display must be free of any obligation on the part of the winner. Prize winners must not be required to place an order before collecting the prize offered. The schedule of prizes and terms of the draw must be clearly stated on the entry form and must comply with all existing regulations. Show Management must be notified of all such activities at least two weeks before the show.
Customs Regulations
Exhibitors from outside Canada must respect customs procedures. For all your customs needs, we recommend that you communicate directly with Livingston Event Logistics, the show’s official customs broker who will assist exhibitors in the completion of customs documents to ensure accuracy. Visit www.livingstoneventlogistics.com for more information.
Click here for the Livingston Information Sheet.
Display Setup
Exhibitors are reminded that they may install their own exhibits using the services of their regular employees. If they do not use their own employees, the use of the Official Show Service Contractor is recommended. All display materials, including prefabricated booths, must be pre-fitted and ready for installation prior to shipment to the building. If an exhibitor requires additional assistance in the movement and installation of his display, he should contact and use the services of a professional display company.
Click here for the GES installation and dismantling services order form for AgriCom / Sportex.
Click here for the Goodkey installation and dismantling services order form for Rexall Place.
Display Standards
Booth and Height Limitations and Booth Appearance
- Exhibitors are responsible for making suitable arrangements for a booth structure, be it with rigid walls or fabric used to divide their booth from their neighbour's booth.
- Structures, whether they are soft wall or hard wall must be free standing. If using walls, they must be securely installed so as not to pose a safety hazard. Any structure must be properly finished, covered or painted. Raw, unfinished structural material is not acceptable.
- The show decorators, GES Canada and Goodkey Show Services, will provide, pre fabricated walls or steel poles and sliders which can be used with soft fabrics that must be provided by the exhibitor. This fabric must be in accordance with our fire regulations. Please note poles are available from the show decorators however, rental drape is not available under any circumstances.
- All exhibits must be exactly 8' high. Exhibits must fully extend the width and depth of the booth, except where an open corner exists.
- Inline booths (booths with neighbouring exhibitors and no more than 1 corner) must have be 8’ high and not exceed 8'.
- Island booths (booths with no neighbouring exhibitors) must not exceed 8' however, product and signage may go to a maximum of 12'.
- Peninsula booths (end cap booths with no less than 2 corners) must not exceed 8', however, product and signage may go to a maximum height of 12' as long as it is kept 2' off the back so it does not interfere with the exhibitor located behind.
- Booths, whether they are hardwall or softwall, must be neatly finished on all exposed sides.
- All exhibitors must provide 3" access at the bottom of their display to allow access to electrical panels located behind their booths.
- Displays must not encroach on exit doorways.
These rules are to encourage exhibitors to use their creativity and present a unique, visually attractive display sure to appeal to retailers.
Click here for the GES booth rental form for AgriCom / Sportex.
Click here for the Goodkey booth rental form for Rexall Place.
Electrical
Electrical outlets are not included in booth costs.
Exhibitors are not allowed to install any electrical wiring or devices on site other than regular extension cords. All onsite wiring and connections must be done by Showtech.
Any electrical signs or lighting attached to the building structure must be installed by Showtech.
Exhibitors must abide by all contractual agreements with all exclusive contractors and unions at Edmonton Northlands Park and Rexall Place.
Click here for electrical / lighting order form.
Approval of Electrical Equipment
All electrical equipment and assemblies, must conform to all C.S.A. or Alberta Electrical Approval Requirements. Ontario Hydro and U.L. approval are NOT acceptable. It is, therefore, the responsibility of each Exhibitor to ensure that all electrical equipment in, on or about their booth comply with the above regulations. This includes electrical merchandise as well as lighting and display equipment.
Exhibition Property
Signs or other articles are not to be fastened to walls, floors, doors, pillars, safety rails, equipment or electrical fixtures/lines and sprinkler lines. The use of thumb tacks, scotch tape, nails, screws, bolts, or any tool or material which mark the floor, walls or equipment is prohibited.
The approved carpet marking tape is Renfrew Tape #172, available from display companies (GES, Goodkey). Any other type of tape will have to be approved by the facility management.
All tape must be removed from the floor once the exhibit has been dismantled. In the event that an exhibitor violates this regulation, Show Management will hold the exhibitor responsible for the cost of any repairs.
Exhibitor Badges
Ordering your badges is easy as 1,2,3
- Go to the Exhibitor Center page by clicking here.
- To gain access, provide your login information (Username & Password). Attention case sensitive.
- Now you can add, delete or make any changes to your Exhibitor Badges.
For further information download the Exhibitor Badges guide in PDF format.
Exhibitor Checklist
Click here for the exhibitor deadline checklist.
Exhibitor Parking
Parking passes may be purchased from Northlands Parking Personnel at the dmg world media (Canada) inc. show offices during designated move in hours.
The Exhibitor's parking lot is located behind the Sportex Building. Exhibitors are to use this lot during show time, leaving the main parking lot available for buyers attending the show. This parking arrangement will be enforced and your cooperation is appreciated.
Parking is controlled by Northlands Park and is available to exhibitors at a charge of $8.00 per day (no in/out privileges) or a four day show pass can be purchased for $32.00 including GST (with in/out privileges). This covers the period during move in show time and move out. There are NO FREE PASSES.
Fire Regulations
Fire safety requirements governing exhibits and displays in places of public or private assembly.
Please Note: These are general requirements only meant to be used as guidelines. For further information contact the City of Edmonton, Fire Prevention Branch at: (780) 496-3850.
ACCEPTABLE MATERIALS FOR BOOTH CONSTRUCTION
The following types of materials will be acceptable for booth construction:
- Wood
- Combustible materials including plastics having a flame spread rating not exceeding 150 and a smoke developed classification not exceeding 300.
- Non combustible materials as regulated by the Alberta Building Code.
The following materials, if used for display or decorative purposes, shall be inherently flameproof or properly treated with a chemical flame retardant:
- flowers (artificial)
- foliage (artificial)
- textiles
- hay
- moss
- bamboo
- paper, cardboard or compressed paperboard
- any other material used for festive decorations
Wallpaper is permissible if pasted securely to walls or wallboard backing.
The use of the following materials indoors shall be prohibited: acetate fabrics, oilcloth, corrugated paper, paper backed foil, unless glued securely to suitable backing.
It is not necessary to flameproof textiles, paper, and other combustible merchandise on display for sale, but the quantity used shall be limited to an acceptable amount.
The use of open flame is limited to certain equipment that requires open flame to demonstrate the function of such equipment. However, individual approval is required from the fire Prevention Branch to have such open flame. Open flame shall not be used solely for attracting attention.
Unless otherwise approved, flammable or combustible and/or compressed gases shall not be used or displayed.
Aerosols - It is permissible to exhibit one pressurized container, not exceeding one pint capacity, of each product classified as a flammable liquid. Non-flammable products are not restricted.
Where candles/oil lamps are offered for sale, not more than four candles/oil lamps may be lit at any one time in your booth, and they must be approved by Show Management/Fire Marshall. Devices having open flames shall be securely supported in non-combustible holders and shall be located or protected so as to prevent accidental contact of the flame with combustible materials. A portable fire extinguisher must also be readily available in your booth.
Approval for the use or display of propane must be granted by the Alberta Government Gas Protection Branch on an individual basis. Use or display of propane without written permission is strictly forbidden.
Any booth which may pose a particular hazard by the storage or actions within, must provide a portable fire extinguisher with a minimum rating 2A 20BC.
Equipment must be set up in a manner to comply with acceptable safety standards. If at any time the fire Inspector deems such equipment to be operated in a manner dangerous to public safety, he shall ask the Show Management to cancel the privilege of the exhibitor concerned.
No portion of display shall obstruct any exit, aisle or door access.
No dead end corridors shall be allowed.
If firehose standpipe is located within the exhibit space, it shall be the responsibility of the Show Management or Exhibitor, as the case may be, to provide access to such equipment and if the view to such equipment is obstructed, to provide designating signs for same.
No outdoor displays shall restrict access to, or obstruct from view, any fire hydrant or Fire department connection on any building.
Food Sampling
The distribution of food samples is permitted with the following conditions: samples are free of charge, distribution is confined to the exhibitor’s own booth space, and items are provided in sample size quantities and must be approved by Show Management & Northlands Park.
Free Give-Aways
An exhibitor wanting to give away handouts of any kind MUST supply a sample to Show Management prior to opening so that Security can be advised.
Furniture
Click here for the GES furniture order form for AgriCom / Sportex.
Click here for the Goodkey furniture order form for Rexall Place.
Housing Bureau
Destination Plus is the Alberta Gift Show’s official housing bureau.
Click here for online reservation.
Click here for the printable reservation form
Insurance / Safety
As you may know, as an Exhibitor participating in a show, you must have adequate Liability Insurance with a minimum $2,000,000 limit to protect the Exhibitors, the attending public, the show organizer and yourself. Our insurance policy does not extend coverage to any exhibits and requires you to submit a Certificate of Insurance a week prior to move in.
IMPORTANT! Please click here for your insurance options.
Click here for exhibitors insurance application form
If you are employing a third-party contractor to do any work on your booth, they are also required to provide us with a certificate of Insurance.
While every precaution is taken to safeguard exhibits, Show Management, Lange, Goodkey and The Edmonton Northlands (operating as Northlands Park) do not assume responsibility for the safety of exhibits against loss, robbery, fire, damage, accidents or any cause whatsoever, either during move in, show time or move out periods. In all cases, exhibitors must insure their goods and exhibits for such losses.
Show Management, Edmonton Northlands (operating as Northlands Park), GES Canada, Lange and Goodkey Show Services do not assume any responsibility for personal injury due to accidents of any causes whatsoever.
If exhibitors use independent contractors to deliver, install and/or dismantle their booth, we require these contractors to also have insurance of two million dollars. Independent contractors should have faxed copies of their insurance policy directly to Show Management. Any contractor found not to have proof of adequate insurance coverage will not be permitted on the show floor.
Entry into storage and loading areas is at the exhibitor’s risk and neither dmg world media (Canada) inc., Edmonton Northlands (operating as Northlands Park) will assume responsibility for personal injury due to accidents or any cause whatsoever.
Internet
Click here for the Internet order form.
Lead Retrieval
Click here for the lead retrieval order form.
Materials Handling
Materials handling is provided by Show Management free of charge and covers the offloading of freight from the vehicle to your booth. Although security precautions will be taken, Show Management assumes no responsibility for the loss, or damage, either during move in, the show, or move out periods, of any product either in a booth or in a feature area.
Affixing the labels is the sole responsibility of the exhibitor or his/her representatives. ALL PREVIOUS LABELS should be removed or obliterated. Materials handling personnel assume no responsibility for:
- Errors to above procedures
- Removal of containers with old 'Empty' labels
- Improper information on 'Empty' labels
- Valuables stored in containers with 'Empty' labels
Move In and Move Out
Move-in Dates & Hours
| AgriCom & Sportex | |
|---|---|
| Thursday, August 14 | 8:00 a.m. to 7:00 p.m. |
| Friday, August 15 | 8:00 a.m. to 9:00 p.m. |
| Saturday, August 16 | 8:00 a.m. to 1:00 p.m. |
| Rexall Place | |
| Friday, August 15 | 8:00 a.m. to 9:00 p.m. |
| Saturday, August 16 | 8:00 a.m. to 1:00 p.m. |
Note: No shipments will be received after 5:30 p.m. on Thursday and Friday.
IMPORTANT! On Saturday, August 16, material handling will end at 1:00 p.m., at which time all buildings must be vacated. No dollies will be allowed on the show floor after this time. This deadline is required for final clean-up, décor, carpet laying and final inspection. Exhibitors with badges will be permitted to their booths from 7:30 a.m. Sunday, August 17 for final preparations.
Move-out Dates & Hours
| AgriCom & Sportex | |
|---|---|
| Wednesday, August 20 | 3:30 p.m. to 11:00 p.m |
| Thursday, August 21 | 8:00 a.m. to 2:00 p.m |
| Rexall Place | |
| Wednesday, August 20 | 3:30 p.m. to 11:00 p.m |
| Thursday, August 21 | 8:00 a.m. to noon |
Note: Any shipments not picked up by Thursday, August 21 by 2 p.m. will automatically be shipped by an official show carrier, at the exhibitor's expense.
Move out commences after the aisle carpet has been rolled up. Crates, boxes and packing material must not be removed from the storage and loading areas until show closing. No exhibitors are permitted in storage and loading areas.
Permanent or temporary staff coming to the show to assist exhibitors with dismantling and packing will not be allowed in until after show closing. Please advise your staff of this regulation.
Security guards will be on duty, but neither Show Management nor Edmonton Northlands (operating as Northlands Park) will accept responsibility or liability for loss or damage to merchandise or display materials. Exhibitors are advised to pack and remove valuable merchandise immediately after show closing.
Exhibitors are responsible for their own move out. Please notify the carrier well in advance. Out of town shipments should be clearly labeled with the name of the carrier and the destination.
Security precautions will be taken by Show Management. However, the official material handlers and the official carrier accept no responsibility for the loss of or damage to any article or merchandise during move in or move out periods unless a clear signature has been attained from an official representative of the appropriate supplier.
Music, Photographs and other Copyrighted Material
Each exhibitor is responsible for obtaining all necessary licenses and permits to use music, photographs or other copyrighted material in exhibitor's booth or display. Show Management reserves the right to remove from the exhibit hall all or any part of any booth or display which incorporates music, photographs or other copyrighted material and for which the exhibitor fails to produce proof that the exhibitor holds all required licenses. The exhibitor shall remain liable for and shall indemnify and hold Show Management and the facility, their agents and employees, harmless from all loss, cost, claims, causes of action, suits, damages, liability, expenses and costs, including reasonable attorney’s fees, arising from or out of any violation or infringement (or claim violation or infringement) by the exhibitor, exhibitor’s agents or employees of any patent, copyright or trade secret rights or privileges.
Official Suppliers
Click here for the Official Suppliers List.
Product Removal
Merchandise may be removed by the Exhibitor only at the end of each show day (with the exception of the last day) and must be accompanied by a Product Removal Form, which can be obtained from the Show Office. On the last day of the show, no product is to be removed prior to show closing.
Rental Car
Click here for the Rental Car Prefered Rates information.
Security
The show will have 24 hour security, however, Show Management accepts no responsibility or liability for loss or damage to merchandise or display material.
Uniformed security guards will be on duty throughout move in, Show days and nights, and move out. These people are there to safeguard your interests. Please extend them your fullest cooperation. You can assist by not bringing in any person not directly involved in the set up or dismantling of your display.
Exhibitors are asked to contact the Show Office IMMEDIATELY if losses are experienced, so that the security personnel can conduct an investigation.
Shipping Instructions
No merchandise will be accepted before the first day of move in. All shipments must be prepaid, otherwise they will be refused.
Shipments should be addressed as follows:
| Alberta Gift Show Company Name Booth Number(s) AgriCom 7515 - 118 Ave. Edmonton, Alberta T5B 4X4 |
Alberta Gift Show Company Name Booth Number(s) Rexall Place East Ramp 7424 – 118 Ave. Edmonton, Alberta T5B 4M9 |
Alberta Gift Show Company Name Booth Number(s) Sportex 7300 - 116 Ave. Edmonton, Alberta T5B 4X5 |
Show Office
Northlands Park:
AgriCom Show Office will be located in the Foyer beside the North entrance to Hall C. The Sportex Show Office will be located inside the main entrance to the Sportex Building.
Rexall Place:
The Rexall Place Show Office will be located by the lower level move-in doors.
Show Sales
IMPORTANT! The Alberta Gift Show is a wholesale marketplace whereby orders are placed for future delivery. Exhibitors are not allowed to sell product to buyers as product and/or samples may not be removed from the show at any time. Selling of product/samples for immediate delivery is strictly prohibited in the show at any time.
Shuttle Bus
Inter-Venue Shuttle:
Ride between the Agricom and Rexall Place with our quick and convenient shuttle-bus. You can catch the shuttle bus at the north doors of the AgriCom and the south doors of Rexall Place every 3 minutes.
Signs
All exhibits should have a sign with their company name. All signs must be in a readily visible, prominent location, and may not exceed the 8’ height limit. Hanging signs or product must be approved in writing by show management.
No signs of any kind will be permitted in any area of the show facility which advertises any other event, exhibition, display or service. Exhibitors are not allowed to display any type of signs outside the confines of their booth. Show Management reserves the right to prescribe the character and number of such signs.
Click here for the GES signage order form for AgriCom / Sportex.
Click here for the Goodkey signage order form for Rexall Place.
Storage of Crates & Cartons
Boxes and cartons must be neatly piled in storage areas designated by Show Management/Materials Handling. To avoid losing cartons and packing material, Show Management suggests that for storage exhibitors flatten their cartons and tie them together or pack cartons and label. Extra paper for packing can be brought in at the end of the Show. Those exhibitors with crates should pack their cartons inside these containers to avoid loss. Please make sure your cartons and crates are properly labeled before storing. Storage labels can be obtained at Lange or Goodkey Show Services. Due to fire hazard concerns and the need to have access to electrical boxes, storage of empty boxes and packing materials is not permitted behind exhibitors’ booths. Show management provides free pick-up storage/delivery of empty crates and boxes.
Temporary Staffing
Visit BBW International’s website at www.bbwinternational.com for more information about temporary staffing for your booth.
Click here for information on how to order labour services or
Visit www.labourready.com for more information.
U.S. Exhibitor Information
Exhibitors from outside Canada must follow customs procedure. For more information, please call Livingston Event Logistics, the Show's official Customs Broker at 1 888 853-9599. Show Management strongly recommends that exhibitors take advantage of this service. An exhibitor may employ his own brokers providing he posts his own bond with Canada Customs.
Livingston Event Logistics
Suite 300, 3636 23rd Street N.E.
Calgary, AB T2E 8A2
Tel: (403) 291-5332 ext. 5249
Toll Free: 1 888 853-9599
Fax: (403) 291-5305
Contact Name: Don Skelton
Email: dskelton@livingstonintl.com
Click here to read more about the temporary import of trade show booths and supplies to Canada.
